Trutina HOA
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HOMEOWNER INFORMATION FORM

Please complete and submit this form in its entirety in order to…
  • Add or change a phone number, email or mailing address
  • OPT-IN to email delivery of required HOA notices, which includes monthly assessment statements
  • Request an invite to the Owner Access Portal

    CHANGES TO CONTACT INFORMATION

    Please provide the homeowner's name as it appears on title. This helps us to verify your identity and ensure the information you provide is attacehd to the correct account.
    As an age-restricted community of individuals aged 55, the HOA must verify age upon purchase. Please submit one of the following age verification documents along with this form:  
    • birth certificate
    • drivers license
    • passport
    • immigration card
    • military identification
    • or any other state, local, national or international documentation, provided it contains current information about the age or birth of the resident
    Max file size: 20MB
    Please provide age verification documentation, as detailed above.
    As per the Trutina Homeowners Association governing documents, the declarant intends that the project be an age-restricted community of individuals aged 55 and over. The Project shall be constructed, marketed, managed and maintained in accordance with the provisions of the Federal Fair Housing Act and its exemptions from discrimination based on familial status for housing for older persons (the Housing For Older Persons Act "HOPA"). The Project shall be advertised and promoted as an "age restricted' or "Adult community, and shall establish reasonable means of verifying age and compliance with the Federal Fair Housing Act and HOPA. For this reason, please submit one of the following reliable age verification documents: - birth certificate - drivers license - passport - immigration card - military identification - or any other state, local, national or international documentation, provided it contains current information about the age or birth of the resident
    Please enter the address for your home in Trutina HOA.
    Max file size: 20MB
    Please provide age verification documentation, as detailed above.
    The HOA is required to track this information.
    If you wish to change your mailing address, please enter the new mailing address here. If this space is left blank, no changes will be made to the mailing address on file with the HOA.
    ​​​​To add a new phone number, please enter in the space(s) provided.  If left blank, no changes will be made to the phone number(s) on file.
    To remove an old/invalid phone number from your Owner Profile, please enter it into the space(s) provided:
    This phone number will be removed from your owner profile.
    This phone number will be removed from your owner profile.

    ​​OWNER ACCESS PORTAL & EMAIL OPT-IN

    Please enter your email address(s) in the space(s) provided then select your preferences from the options to the right.  Please contact Rockwood Property Management with questions regarding these options.

    ​All email addresses submitted via this form will receive copies of HOA email distributions.  We're in the process of transitioning to paperless correspondence wherever possible.   Homeowners that opt-in to email delivery of important HOA notices will continue to receive correspondence by mail and email.  Once the transition is complete, homeowners that opt-in to email delivery will only receive HOA correspondence via email, a hard copy will not be sent by mail.   
    ​
    The Owner Access Portal limits registration to one email address per property address. The "Primary Email Address" will receive the Owner Access Portal registration invitation along with all other HOA email distributions.

    The Additional Email Address will receive copies of all HOA email distributions except the Owner Access Portal invitation.

    ​To remove an old/invalid email address from your Owner Profile, please enter it into the space provided.

    ​​* OPT-IN to NOTICE BY EMAIL DELIVERY: by checking the email “opt-in” box you are authorizing the Association to distribute legally mandated notices (such as annual meeting, collection, violation and/or assessment notices) to you by email instead of US Post.  Certain notices may also be sent by mail but we try to ‘go green’ whenever possible.  If you provide your email address but do not check the “OPT IN” box, you will still receive occasional updates via email but legally mandated notices will be sent by first class mail.

    ** Each property address is limited to one Portal login. Co-owners are encouraged to coordinate access or share credentials.

    Once you hit Submit, your request will be processed within two business days.  If you have requested but have not received an invitation to the Owner Access Portal within 2 business days, please contact our office.​
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